Administrative Coordinator

The Chaffee County Community Foundation (CCCF) is looking for self-motivated and community-minded individual to join its team as an Administrative Coordinator. This remote position will increase CCCF’s capacity to serve Chaffee County by becoming intimately familiar with CCCF’s grants, accounting, CRM, and Google Apps technology platforms and largely taking over responsibility for all administrative and daily communications functions of the organization as defined below. 

About CCCF

The Chaffee County Community Foundation is a 501(c)(3) organization established in 2018 that envisions a resilient Chaffee County where residents, nonprofits, businesses, and governments are thriving, interconnected, and well resourced. Our core mission is to act as a catalyst to inspire positive change through the power of philanthropy to enrich the lives of all people in Chaffee County. Originally conceived in 2006, CCCF didn’t take form until early 2018 when a dedicated group of individuals formed its founding board out of the Envision Chaffee County process. Resourced by ten visionary Founders Circle donors, former Pikes Peak Community Foundation Executive Director Michael Hannigan worked with the founding board of directors to launch the CCCF. Its first full-time Executive Director, Chaffee native Joseph Teipel, was hired in mid-2019.

Position Description

This position will work independently and largely remotely under the direct supervision of the Executive Director for the following primary scope of work: 

  • “Office” manager functions – The Administrative Coordinator, once fully trained, will become the first point of contact for CCCF – answering phone calls, responding to general inquiry emails, assisting with scheduling meetings for the Executive Director and all board committees and official working groups. The Administrative Coordinator will be the glue that holds CCCF together – ensuring seamless communication, scheduling, and tracking of status of key projects, organizational supplies, and systems.   

  • Information Management – The Administrative Coordinator will learn and become fully versed in the three primary cloud-based technology systems utilized by CCCF: Grants Lifecycle Manager (GLM), Community Suite (cSuite), and Google Apps (including Gmail, Google Calendars, and Google Drive). In addition, the Administrative Coordinator will become an administrator for CCCF’s tertiary apps such as Zoom, Mailchimp, Squarespace, etc. Using these platforms, the Administrative Coordinator will promptly and efficiently enter all financial transactions into cSuite, track and move grant applications appropriately through GLM, and manage proper record retention and organization of organizational documents. 

  • Other duties as assigned– The Administrative Coordinator may be asked to fulfill other duties including but not limited to logistical planning for events, coordinating volunteers, research, etc 

Qualifications

CCCF is a young start-up organization with only one staff member. However, the level of expertise and experience of the organization’s board members as well as outside advisors has propelled CCCF into a level of maturity matching its current and expected role in the community. Successful candidates will demonstrate their adaptability, ‘roll-up-the-sleeves’ mentality, and willingness to take on multiple responsibilities. Reliable internet access is a must. 

Communication skills, both written and oral, will also be key to success. Candidates should demonstrate experience with interpersonal communication, online and printed copy writing, including blogs, press releases, and e-newsletters. Attention to grammar and ability to articulate complex ideas concisely are crucial. 

Finally, successful candidates will highlight the following characteristics and experience:·      

  • Self-motivated; ability to work autonomously

  • Deadline oriented

  • Community minded

  • Local knowledge of Chaffee County

  • Nonprofit experience

  • Similar job experience (3+ years preferred)

  • Detail oriented

  • Proactive communicator

  • Critical thinking & solutions-oriented 

Hiring Process

Individuals seeking to submit an application for this position should prepare applications including the following information and submit online at www.chaffeecommunity.org/apply by 5pm on Sunday, September 20th, 2020. 

Applicants are encouraged to use creativity and brevity to demonstrate how their skills and experience will most benefit CCCF.

The online application includes these elements:

  • Web form requiring complete applicant contact information, contact information for 2 professional references

  • Place to upload a Cover Letter

  • Place to upload a resume

  • Place to upload writing sample or other relevant documents (size limit is applicable) NO applications will be accepted via email. 

Applicants can expect to be contacted by Thursday, September 24th with any next steps which could include in-person, virtual, or group interviews. 

Location & Compensation

This position is an almost exclusively remote position able to be completed remotely from a home office or other location. There is a possibility of, but no guarantee of growing this position into a full-time position as organizational funding, needs, and demonstrated performance allow. 

Position type: Part-time employee (up to 20 hrs/wk avg)

Position Start:October 15th or as otherwise agreed

Compensation:$18/hr during 30-day training period, then $20/hr based on training performance review

CCCF is an Equal Opportunity Employer. CCCF does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.